Name : Dwi Nuryanti Kharisma Putri
NPM : 2211031029
1. When composing the first draft of a business message, a writer can either use a freewriting style, which allows ideas to flow quickly without worrying about mistakes, or a more deliberate approach that is careful and structured. In both cases, it is important to use a variety of sentence types like simple, compound, complex, and compound-complex, so the writing feels balanced and engaging. At the same time, writers must avoid errors such as sentence fragments, run-on sentences, and comma splices, because these weaken clarity and professionalism.
2. Business writing techniques can be improved by emphasizing important ideas through wording or formatting, such as placing strong words at the beginning or end of a sentence or highlighting key points with bold or bullet lists. Using the active voice makes messages clear and direct, while passive voice is appropriate when softening negative news or when the actor is unknown. Parallelism also plays a key role by giving balance and rhythm to sentences, which makes ideas easier to understand and follow.
3. Well-organized paragraphs are essential for effective business communication because they focus on one central idea expressed in a topic sentence, supported by details, facts, or reasoning, and connected with transitions for coherence. The direct plan presents the topic sentence first, followed by details; the pivoting plan begins with a contrast or limitation, then presents the main idea with supporting details; and the indirect plan develops evidence first, leading to the topic sentence at the end. To ensure readability, business paragraphs should also remain concise, generally not exceeding eight lines.
4. Polishing business messages requires revising them for conciseness. This means eliminating flabby expressions, avoiding long and unnecessary lead-ins, removing filler words like “there is/are” or “it is/was,” and cutting redundancies or empty words. Especially in short forms of communication, such as microblogging, condensing sentences is crucial to keep messages clear and impactful.
5. Clarity in business messages can be improved by keeping ideas simple and straightforward. Writers should avoid clichés, slang, and buzzwords, which often confuse or weaken the message. Strong verbs should be used instead of burying them in nouns, and unnecessary exaggeration should be restrained to maintain professionalism. By simplifying word choices and keeping the focus on clear communication, the message becomes easier for the audience to understand.
6. Proofreading is an important step to identify problem areas in writing, especially in grammar, punctuation, spelling, and sentence structure. Both routine and complex documents benefit from careful proofreading. Effective techniques include reading slowly, focusing on one type of error at a time, reading the text aloud, and using digital tools while remaining cautious about their limitations. These methods help writers catch mistakes that might otherwise reduce clarity and credibility.
7. Evaluating a business message involves judging whether it fulfills its intended purpose effectively. A strong message should be well-organized, concise, and written in a professional tone that matches the audience. It should also use appropriate strategies, such as direct, pivoting, or indirect organization, depending on the situation. Finally, the effectiveness of the message can be measured by how well the audience understands it and whether it achieves the desired response.
2. Business writing techniques can be improved by emphasizing important ideas through wording or formatting, such as placing strong words at the beginning or end of a sentence or highlighting key points with bold or bullet lists. Using the active voice makes messages clear and direct, while passive voice is appropriate when softening negative news or when the actor is unknown. Parallelism also plays a key role by giving balance and rhythm to sentences, which makes ideas easier to understand and follow.
3. Well-organized paragraphs are essential for effective business communication because they focus on one central idea expressed in a topic sentence, supported by details, facts, or reasoning, and connected with transitions for coherence. The direct plan presents the topic sentence first, followed by details; the pivoting plan begins with a contrast or limitation, then presents the main idea with supporting details; and the indirect plan develops evidence first, leading to the topic sentence at the end. To ensure readability, business paragraphs should also remain concise, generally not exceeding eight lines.
4. Polishing business messages requires revising them for conciseness. This means eliminating flabby expressions, avoiding long and unnecessary lead-ins, removing filler words like “there is/are” or “it is/was,” and cutting redundancies or empty words. Especially in short forms of communication, such as microblogging, condensing sentences is crucial to keep messages clear and impactful.
5. Clarity in business messages can be improved by keeping ideas simple and straightforward. Writers should avoid clichés, slang, and buzzwords, which often confuse or weaken the message. Strong verbs should be used instead of burying them in nouns, and unnecessary exaggeration should be restrained to maintain professionalism. By simplifying word choices and keeping the focus on clear communication, the message becomes easier for the audience to understand.
6. Proofreading is an important step to identify problem areas in writing, especially in grammar, punctuation, spelling, and sentence structure. Both routine and complex documents benefit from careful proofreading. Effective techniques include reading slowly, focusing on one type of error at a time, reading the text aloud, and using digital tools while remaining cautious about their limitations. These methods help writers catch mistakes that might otherwise reduce clarity and credibility.
7. Evaluating a business message involves judging whether it fulfills its intended purpose effectively. A strong message should be well-organized, concise, and written in a professional tone that matches the audience. It should also use appropriate strategies, such as direct, pivoting, or indirect organization, depending on the situation. Finally, the effectiveness of the message can be measured by how well the audience understands it and whether it achieves the desired response.