Name: Azaria Nabila
NPM: 2211031003
1. When writing the first draft of a message, the most important thing is to just get your ideas out clearly. Drafting is not about being perfect, it’s about creating a foundation to polish later. To make your writing engaging, you need a mix of sentence types, short ones for impact, longer ones for explanation, and compound sentences to show relationships between ideas. What you need to avoid are sentence fragments (pieces of sentences that don’t make sense on their own), run-ons (where two complete thoughts are smashed together), and comma splices (joining two sentences with only a comma). These mistakes make your writing confusing and less professional. So, the draft should flow logically, even if you’ll come back to refine it later.
2. Improving writing is all about clarity and emphasis. To highlight important ideas, you can use active voice because it’s direct and powerful, like saying “The manager approved the budget.” Passive voice, though, still has its use if you want to focus on the action rather than the person, like “The budget was approved.” Using parallelism makes your sentences more balanced and easier to read. For example, saying “to plan, to organize, and to lead” feels smoother than mixing different forms like “planning, to organize, and leading.” Another thing to watch out for are misplaced or dangling modifiers, which can make sentences sound weird or even change the meaning. Precise structure makes your writing look professional and easy to follow.
3. Paragraphs are like building blocks of your message. A strong paragraph starts with a topic sentence, adds supporting details, and ties ideas together with transitions. You can choose different structures depending on your goal: with the direct plan, you get straight to the point, useful for defining, describing, or explaining something clearly. The pivoting plan is for comparing or contrasting, so you show two sides before pointing out the stronger one. The indirect plan works best for persuasion, where you set the background first, then lead into your main idea so the reader is more open to it. Picking the right structure makes your writing more logical and impactful.
4. Polishing your message is basically about trimming the fat. Conciseness means saying the same thing with fewer words so readers don’t get bored. For example, “due to the fact that” can simply become “because.” Cutting out fillers like “there is/there are” makes sentences sharper, and avoiding redundancy keeps your message tight. It’s also about removing empty words that don’t add value. This skill is especially important in short formats like emails or social media posts, if you don’t get to the point quickly, people just skip it. A concise message respects the reader’s time and makes you sound more confident.
5. Clarity means your writing is easy to understand on the first read. That’s why simple language works better than overcomplicated jargon or cliches. For instance, instead of writing “synergy” or “outside the box,” just describe the actual idea. Strong, direct verbs like “decide” instead of “make a decision” also make writing punchier. And while it’s tempting to use lots of exclamation marks or dramatic words, too much enthusiasm can make the message feel fake or unprofessional. Keeping things clear and straightforward makes people actually trust what you say.
6. Proofreading isn’t just about spelling, it’s about making sure your message looks clean and error free. The problem is our brain often reads what we think we wrote instead of what’s actually on the page. That’s why techniques like reading aloud, changing the font, or printing the text can help catch mistakes. You should also pay extra attention to numbers, names, and dates, those small errors can be really embarrassing or costly in a business setting. The more carefully you proofread, the more credible and professional you look.
7. Evaluating a message is like stress-testing it. Ask yourself: does this message achieve what I want? Is the purpose clear? Does it match the audience’s expectations? And most importantly, will the reader understand it quickly and know what to do next? A message can be grammatically perfect but still ineffective if it doesn’t connect with the audience. Effectiveness is measured not by how “fancy” the writing looks but by whether it actually communicates the idea and gets the result you need.
NPM: 2211031003
1. When writing the first draft of a message, the most important thing is to just get your ideas out clearly. Drafting is not about being perfect, it’s about creating a foundation to polish later. To make your writing engaging, you need a mix of sentence types, short ones for impact, longer ones for explanation, and compound sentences to show relationships between ideas. What you need to avoid are sentence fragments (pieces of sentences that don’t make sense on their own), run-ons (where two complete thoughts are smashed together), and comma splices (joining two sentences with only a comma). These mistakes make your writing confusing and less professional. So, the draft should flow logically, even if you’ll come back to refine it later.
2. Improving writing is all about clarity and emphasis. To highlight important ideas, you can use active voice because it’s direct and powerful, like saying “The manager approved the budget.” Passive voice, though, still has its use if you want to focus on the action rather than the person, like “The budget was approved.” Using parallelism makes your sentences more balanced and easier to read. For example, saying “to plan, to organize, and to lead” feels smoother than mixing different forms like “planning, to organize, and leading.” Another thing to watch out for are misplaced or dangling modifiers, which can make sentences sound weird or even change the meaning. Precise structure makes your writing look professional and easy to follow.
3. Paragraphs are like building blocks of your message. A strong paragraph starts with a topic sentence, adds supporting details, and ties ideas together with transitions. You can choose different structures depending on your goal: with the direct plan, you get straight to the point, useful for defining, describing, or explaining something clearly. The pivoting plan is for comparing or contrasting, so you show two sides before pointing out the stronger one. The indirect plan works best for persuasion, where you set the background first, then lead into your main idea so the reader is more open to it. Picking the right structure makes your writing more logical and impactful.
4. Polishing your message is basically about trimming the fat. Conciseness means saying the same thing with fewer words so readers don’t get bored. For example, “due to the fact that” can simply become “because.” Cutting out fillers like “there is/there are” makes sentences sharper, and avoiding redundancy keeps your message tight. It’s also about removing empty words that don’t add value. This skill is especially important in short formats like emails or social media posts, if you don’t get to the point quickly, people just skip it. A concise message respects the reader’s time and makes you sound more confident.
5. Clarity means your writing is easy to understand on the first read. That’s why simple language works better than overcomplicated jargon or cliches. For instance, instead of writing “synergy” or “outside the box,” just describe the actual idea. Strong, direct verbs like “decide” instead of “make a decision” also make writing punchier. And while it’s tempting to use lots of exclamation marks or dramatic words, too much enthusiasm can make the message feel fake or unprofessional. Keeping things clear and straightforward makes people actually trust what you say.
6. Proofreading isn’t just about spelling, it’s about making sure your message looks clean and error free. The problem is our brain often reads what we think we wrote instead of what’s actually on the page. That’s why techniques like reading aloud, changing the font, or printing the text can help catch mistakes. You should also pay extra attention to numbers, names, and dates, those small errors can be really embarrassing or costly in a business setting. The more carefully you proofread, the more credible and professional you look.
7. Evaluating a message is like stress-testing it. Ask yourself: does this message achieve what I want? Is the purpose clear? Does it match the audience’s expectations? And most importantly, will the reader understand it quickly and know what to do next? A message can be grammatically perfect but still ineffective if it doesn’t connect with the audience. Effectiveness is measured not by how “fancy” the writing looks but by whether it actually communicates the idea and gets the result you need.