Ravololonirina Natacha
2111031112
1. Composing the First Draft
When writing the first draft, use a mix of sentence types simple, compound, complex, and compound-complex to keep your message clear and interesting. Avoid common errors like fragments (incomplete sentences), run-on sentences (clauses joined without proper punctuation), and comma splices (two sentences joined by only a comma). Clear, varied sentences make your writing professional and easy to read.
2. Improving Writing Techniques
Highlight important ideas by placing them at the start or end of sentences or using strong, vivid words. Prefer active voice (e.g., “The manager approved the budget”) to make writing direct, but use passive voice when focusing on the action rather than the subject. Keep similar ideas in parallel form (e.g., “increase sales, reduce costs, improve quality”) and avoid errors like dangling or misplaced modifiers by placing descriptive words near the terms they modify.
3. Drafting Well-Organized Paragraphs
Strong paragraphs have a topic sentence that introduces the main idea, support sentences that explain or provide evidence, and transitions to connect ideas. Use the direct plan when explaining or describing, the pivoting plan when comparing and contrasting, and the indirect plan when persuading by building up to the main point. This structure ensures your writing is clear and logical.
4. Polishing for Conciseness
Make writing concise by cutting extra words and phrases. Replace flabby expressions (“at this point in time”) with simpler ones (“now”), remove fillers like there is or it is, and avoid redundancies (“basic essentials” → “essentials”). Short, direct writing is especially important for digital platforms like social media, where space is limited.
5. Improving Clarity
Keep your language simple and professional. Avoid trite business phrases (“as per your request”), clichés (“think outside the box”), slang, and buzzwords. Use direct verbs instead of wordy phrases (“investigate” instead of “conduct an investigation”) and limit unnecessary intensifiers like very or definitely. Clear writing makes your message easy to understand.
6. Proofreading Techniques
Proofread carefully to catch spelling, grammar, punctuation, and formatting errors. For simple documents, review line-by-line immediately after writing. For complex ones, take a break before checking, read a printed copy, and go over it multiple times—first for content, then for grammar, and finally for layout and design.
7. Evaluating Message Effectiveness
After finishing, check whether your message achieved its goal—such as informing, persuading, or solving a problem. Seek feedback from others and be open to revisions. A good message is clear, concise, accurate, and meets the needs of both the sender and the reader.
2111031112
1. Composing the First Draft
When writing the first draft, use a mix of sentence types simple, compound, complex, and compound-complex to keep your message clear and interesting. Avoid common errors like fragments (incomplete sentences), run-on sentences (clauses joined without proper punctuation), and comma splices (two sentences joined by only a comma). Clear, varied sentences make your writing professional and easy to read.
2. Improving Writing Techniques
Highlight important ideas by placing them at the start or end of sentences or using strong, vivid words. Prefer active voice (e.g., “The manager approved the budget”) to make writing direct, but use passive voice when focusing on the action rather than the subject. Keep similar ideas in parallel form (e.g., “increase sales, reduce costs, improve quality”) and avoid errors like dangling or misplaced modifiers by placing descriptive words near the terms they modify.
3. Drafting Well-Organized Paragraphs
Strong paragraphs have a topic sentence that introduces the main idea, support sentences that explain or provide evidence, and transitions to connect ideas. Use the direct plan when explaining or describing, the pivoting plan when comparing and contrasting, and the indirect plan when persuading by building up to the main point. This structure ensures your writing is clear and logical.
4. Polishing for Conciseness
Make writing concise by cutting extra words and phrases. Replace flabby expressions (“at this point in time”) with simpler ones (“now”), remove fillers like there is or it is, and avoid redundancies (“basic essentials” → “essentials”). Short, direct writing is especially important for digital platforms like social media, where space is limited.
5. Improving Clarity
Keep your language simple and professional. Avoid trite business phrases (“as per your request”), clichés (“think outside the box”), slang, and buzzwords. Use direct verbs instead of wordy phrases (“investigate” instead of “conduct an investigation”) and limit unnecessary intensifiers like very or definitely. Clear writing makes your message easy to understand.
6. Proofreading Techniques
Proofread carefully to catch spelling, grammar, punctuation, and formatting errors. For simple documents, review line-by-line immediately after writing. For complex ones, take a break before checking, read a printed copy, and go over it multiple times—first for content, then for grammar, and finally for layout and design.
7. Evaluating Message Effectiveness
After finishing, check whether your message achieved its goal—such as informing, persuading, or solving a problem. Seek feedback from others and be open to revisions. A good message is clear, concise, accurate, and meets the needs of both the sender and the reader.